Miller budget memo

A memorandum from Vice Mayor Kathy Miller:


Budget & Finance Committee

June 15, 2009

Kathy Miller


Short Term goals include approving those portions of the proposed 2009-2010 Draft Budget which do not rely on unsecured grants to protect COS ability to bond and demonstrate to investor markets that significant portions of the budget are approved and remaining issues are actively being resolved.  Take necessary steps to meet scheduling deadlines for RDA Waterfront merger to protect tax increment and RDA proposed budget.


Short-term (30 days)


  • Adopt budget for enterprise funds (e.g., MUD, Central Parking District, Solid Waste, etc., Grant Funds – except COPS Hiring)
  • Appropriate $2.9 million for General Fund (to cover expenditures beyond that approved in November 2008)
  • New contract threshold – $30,014
  • Transfer residual balances in inactive assessment district accounts
  • Loan from Worker’s Comp Fund to Development Services Fund
  • Open Public Hearing on West End/Port/Rough & Ready merger no later than June 23 to meet schedule requirements; if not met, financials/budget becomes stale and could endanger receipt of this year’s tax increment; RDA budget depends on completing this process in a timely manner
  • Budget Resolution item #11c – h (further discussion requested for items a and b)
  • Develop plan for delivering services July-August-September

Mid-term goals are strategic in nature and should provide leadership, structure and oversight for reorganization of departments and development of multi-year financial planning to ensure sustainability of the organization.


Mid-term (1-5 months)


  • Revisit results of strategic plan, align with Council priorities
  • Revisit prioritization process (from September 2009)
    • Inter-departmental team approach
  • Develop Staffing Plan to address current and project vacancies
    • All departments to articulate their core mission/services; how their proposed staffing plan provides for delivery (which services will be reduced/eliminated); priorities for recovery/long term staffing plans (which services will be reinstated first)
    • All departments to articulate inter-departmental strategies/partnerships developed through the process
  • All departments to align General Fund expenditures to Council goals and departmental priorities; articulate this process/plan to Committee. 
  • Develop fiscal policies, based on best practices; articulate those practices to Committee and demonstrate how new policies are in alignment
  • Develop multi-year (3-5) financial projections; create strategies to address long-term sustainability. 

Long-term goals are focused on implementation of strategies and integration of positive and progressive changes to the City organizational culture.


Long-term (6 months – 2 years)

  • Introduce Organizational Change Management
  • Redesign organization, business processes, service delivery
  • Integrate staffing plan, strategic plan and financial plan

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